Office 365 MigrationIf peace of mind had a price tag, IT operation services is it

Around 80% of Fortune 500 companies have already taken their business data to Office 365 and now start-ups and medium-sized organizations are following this trend. Smaller organizations have begun to implement Microsoft’s productivity suite into their everyday operations and utilize the set of tools to meet their specific, constantly changing business needs.

IMAP_To_Office365_Migration
Microsoft Office 365 is generating quite some buzz from both large enterprises and small businesses these days. Recent trends have seen organizations become increasingly comfortable with the idea of using the services of the cloud-based platform to drive business productivity at a flexible, calculable cost.

Your organization can migrate email to Office 365 from other systems. Ours experts can Migrate your system mailboxes from Exchange Server or Migrate email from another IMAP-enabled email system. And your users can Have users import their own email their own email, contacts, and other mailbox information to an Office 365 mailbox created for them. Let OneSolution’s Office 365 expert assist you:

Review & Plan

  • Audit current email infrastructure
  • Determine optimal approach for email migration
  • Draft a custom plan with customer for email migration
  • Recommend email enterprise plan for company

Setup & Configure

  • Setup the Office 365 account for the company
  • Determine user count for mailbox creation
  • Create all new user’s inbox inside Office 365
  • Migrate all users in organization to the Office 365 account
  • Cut over all users mailbox to the new Office 365 account
  • Assist with mobile device activation

Post Setup / Migration

  • Confirm all users have been migrated over
  • Ensure all users are receiving email and pre-migration email is accessible
  • Verify all users are not experiencing any email issues

Let’s get things moving. Start off your Office 365 implementation project by collecting information about your current IT environment and developing deployment strategies for Office 365.

  • Get everyone on board
  • Discover your IT infrastructure
  • Outline an implementation agenda
  • Assess mailbox size and item counts
  • Decide on a mailbox migration strategy Identify existing business-related content that needs to be migrated 
  • Learn about different options for user identity and account provisioning
  • Define your email coexistence strategy
  • Test network bandwidth
  • Choose your mobile platforms
  • Work up a communications strategy  

You’re almost there. In the second phase of your Office 365 implementation project, focus on cleaning up your on-premises environment to gear up for migration.

  • Add and verify your domain name with Office 365
  • Clean up your on-premises Active Directory for directory synchronization
  • Enable single sign-on
  • Install the Directory Synchronization Tool and synchronize
  • Configure your email coexistence
  • Configure SharePoint Online
  • Configure Lync Online
  • Install client applications and Office 365 desktop setup

Install client applications and deploy the Office 365 desktop setup to ensure client applications are properly updated and configured for Office 365.

It’s time to move mailboxes and business-related content from your on-premises environment to Office 365. Here’s what to do in a nutshell:

  • Assign licenses : If you have not already done so in the preparation phase, assign licenses to employees through the Microsoft Online Services Portal to grant access to Office 365. Enable Exchange Online, SharePoint Online, and Lync Online.
  • Inform of the migration: Get the word out to employees on when the migration is going to happen, how long the process will take, and what they need to do on their part to switch to the new platform.
  • Migrate mailboxes:Start to migrate mailboxes to Exchange Online (use your selected Exchange migration tools or third-party solutions). To boost migration velocity of mailbox content, you may need to reduce the size of mailboxes.
  • Move existing files and folders : Use third-party migration tools to move existing Office documents and templates from your current on-premises environment to Office 365.
  • Change DNS records : Once you have completed all migrations, change your DNS records to your domain registrar.
  • Configure mobile phones and devices for Office 365 : Set up user mobile phones along with any other mobile devices to access emails and Office documents on the go. Alternatively, send out clear instructions to employees on how to connect to Office 365 from their mobile devices.
  • Perform a post-migration service testing : After migrations are completed, perform a full-scale testing of the Office 365 service functionality.
  • Check your Office templates: Test your most important Office templates. See if they launch correctly upon the move and examine whether there have been any faulty changes in style and formatting. If some of your Office templates link to other Office files or integrate with CRM or ERP systems, test those connections too (you might experience security warnings that you need to take care of).
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Amanda Nguyen
Assistant IT Manager, Alien Ltd.